Wizard Panel 6

Panel 6 of the Wizard allows you to specify how you want graphics to be converted. It also lets you set a number of special options.

Setting Options for Graphics

Check the Convert Word Graphics box if you want graphics to be converted to GIF format so they will show up in your HTML publication. If this box is cleared, no graphics will appear in your HTML pages.

Delete all GIFs from previous conversions, causes WordToWeb to delete all existing GIF files in the project directory which begin with the string "Img". This option is useful because new GIF files are created each time you do a conversion. However, don't check this box if you have more than one publication in the same directory.

Microsoft Word graphics are sometimes scaled to a smaller size so that they will fit onto the printed page. This usually works well for documents that will be printed on a high resolution laser printer but can result in poor quality online graphics. The Convert Graphics As Sized in Word Document or At Full Size options lets you choose to have all graphics resized to 100% before they are converted to GIF format.

By default, WordToWeb converts all Word graphics to embedded GIF files. Large embedded graphics can be a problem because they add substantially to the download time for your web pages. WordToWeb provides two ways to automatically create links to large graphics instead of embedding them directly in the HTML page. This allows the reader to view the graphic by clicking on the link and reduces the download time for the web page.

Convert Word Captions to links causes WordToWeb to search for the "Caption" style and turn this text into a link to the adjacent graphic. To define captions in your Word document you can either use the Insert | Caption command or you can simply type the text and then apply the "Caption" style. Note that the Caption text must be on a line by itself and must come immediately before or after an embedded picture in order for this feature to work.

A thumbnail is a miniature preview of a larger graphic. WordToWeb can automatically create a thumbnail preview and link it to the full sized graphic. This has the advantage of reducing the download time while still giving the reader some idea of what the graphic looks like. If you use this feature, you can also specify the scaling percentage for the thumbnail preview and the threshold size in pixels. WordToWeb will create thumbnail links only for graphics which have both dimensions greater than the threshold value.

Other Options

If Preserve Footnotes and Endnotes is checked WordToWeb will create a separate HTML page with the footnote text and will create links from the footnote reference number to the footnote text. WordToWeb will renumber footnotes and endnotes sequentially and will place the number in square brackets: [1], [2], etc.

If this box is cleared, footnotes and endnotes will not show up at all in your HTML publication.

If the Fix Double Numbering and Fix Double Bullets boxes are checked, WordToWeb will attempt to eliminate these problems. This can occur if Word's standard bullet and numbering tools are not used to format bullets and numbering in the source documents. It may also be likely to happen if documents created in Word version 2.0 or earlier are converted. A more reliable way to fix these problems is to reformat the bullet points or numbering in Word 7.0.

Remove everything prior to Word TOC causes WordToWeb to ignore anything which comes before a Word TOC (table of contents) field in your source document. This can be useful if you don't want to convert the title page and other material which comes before the table of contents to HTML format. Note that the Word table of Contents field itself is always ignored because WordToWeb creates its own TOC.

More Options brings up the Conversion Options dialog box (see below).

Specifying Advanced Conversion Options

The Conversion Options dialog box lets you specify a number of advanced options for the conversion process.

If this box is checked, WordToWeb will remove any <FONT> tags inserted by Microsoft Word during the conversion to HTML. Note that any formatting specified within the WordToWeb dialog boxes (Heading Formatting, HTML Translations, etc.), will not be removed. Checking this option allows you to control font formatting exclusively with the settings in WordToWeb, and can be useful for resolving any bugs or problems in MS Word's HTML conversion feature. This option is also useful if you want to use Style Sheet (CSS) definitions in your document, since it will prevent the style sheets from being overridden by manual formatting.

This box performs the same function as the remove Font formatting box, except that it causes bold <B> formatting to be removed.

This box performs the same function as the remove Font formatting box, except that it causes italic <I> formatting to be removed.

Checking this option causes Microsoft Word frame and text box formatting to be removed prior to the conversion. Text or other material in frames or text boxes will be preserved but placed inline like normal text.

If this box is cleared, Word may attempt to replicate the frame formatting in the HTML with varying success. If you have used frames or text box formatting in your documents, you may wish to try the conversion with and without this box checked to see which produces the best results. This option applies to Word 97 or later only and has no effect if you are using Word 95.

Some users have reported problems when moving publications to UNIX servers because UNIX systems are case-sensitive, whereas Windows systems are not. Checking this option forces all .htm and .gif file name references within the HTML pages created by WordToWeb to lowercase. Note that it does not insure that the files names themselves will be lowercase on the Windows system. You must insure that the file names become all lowercase when you move them to the UNIX system. Note that this problem does not generally occur when moving files to a UNIX server using a Windows FTP utility, because the case of the file names is preserved.

If your source documents contain indentation, Word 97 may try to reproduce this indentation in the HTML using <DIR> tags. Experience has shown that this indentation is often excessive and may contain errors. If this option is checked (the default), WordToWeb will remove these tags. If you wish to use indentation in your publication a better solution may be to use the "Place Headings in Left Margin" option in the Heading Formatting dialog box. This option applies to Word 97 or later only and has no effect if you are using Word 95.

If this option is checked, WordToWeb will attempt to adjust the indentation of <OL> and <UL> lists to resolve some known problems in the HTML conversion algorithm used by Word 97. It will also attempt to eliminate the double indentation sometimes generated by Word.

In some cases, checking this box may produce incorrect results. This is most likely to occur when you have nested/multi-level lists. If the list formatting in your publication has problems, try toggling this option and re-converting. For most publications, you will probably get a better result if you leave this box checked (the default). This option applies to Word 97 or later only and has no effect if you are using Word 95.

In a few cases, Word 97 may generate HTML tags which are incompatible with Netscape Navigator. This can result in bold text overflowing incorrectly into subsequent sections of the page. If this box is checked, WordToWeb will attempt to correct this problem. Note that checking this box may cause WordToWeb to create HTML tags which are technically incorrect, but which appear properly in the browser. An alternative to checking this box is to simply remove all MS-Word applied bold formatting (see above).

The options in this section allow you to automatically run macros, scripts or programs which extend the functionality of WordToWeb. For more detail on these features, please see Extending WordToWeb with your Own Programs and Scripts.

This option lets you specify a WordBasic (Word 95) or VBA (Word 97 or later) macro which will be run before WordToWeb converts the document to HTML. The macro is run on a copy of each source document (the source document itself will not be modified). The macro should be saved in the Normal template.

This option lets you specify a program or script which is run on every HTML page created by WordToWeb. You can specify an executable program (.exe) file or you can use a scripting language such as Perl, provided that the supporting software is installed on your computer.

This section of the dialog box allows you to specify options for using Microsoft HTML Help (see the chapter on Creating Microsoft HTML Help Publications for details).

For Web-Based HTML Help Systems (systems which are not compiled into .chm files) you can choose to use either the Java applet or the ActiveX control.

Compiler Location lets you specify the location of the HTML Help compiler (HHC.exe). The Compile Automatically box lets you specify whether or not you want WordToWeb to automatically invoke the help compiler upon completion of the conversion process.

If the Generate Context Integers box is checked, WordToWeb will create a context map include file and an alias file so that you can access the help topics created from within a Windows application.

If you create a web-based HTML Help system using the ActiveX control, you can specify a location on your website where the ActiveX control (HHCTRL.OCX) can be downloaded. Internet Explorer can automatically download and install the control if the user doesn't already have it on his or her system.

Related Topics

Creating Microsoft HTML Help Publications

An Overview of HTML Help