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WordToWeb 2.0
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The WordToWeb Advantage

"Save As HTML" Falls Short of the Mark

Microsoft Word's "Save As HTML" feature is fine if you are converting a short document to HTML or if you want to use Word to compose a web page. But what if you need to convert a two hundred page technical manual? What if you have dozens or hundreds of documents which are updated frequently?

Word's Save As HTML capability falls far short of the mark because there are some basic differences between what's appropriate for a printed document and what works on the web. Saving a Word document into a equivalent HTML file is only the first step in a long and complicated publishing process.

Publishing Complex Documentation

If you were to try publishing one or more complex Word documents using only Word's Save As HTML capability and an HTML editor, you would probably need to follow some or all of the steps below:

  1. Save each of your Word documents in HTML format.

  2. Break long HTML files into smaller pages (To minimize download time, a long document might need to be broken into hundreds of HTML pages.)

  3. Edit each HTML page and apply the proper background color/graphic to conform to the guidelines for your website. Then do the same for heading styles, rules, etc.

  4. Add navigation buttons or links to every page so that users can easily move between related pages, access your home page, etc. Test every link.

  5. Create an HTML table of contents for your publication. Test every link.

  6. Add your organization's signature or logo at the top or bottom of every HTML page: include a copyright notice, contact e-mail address, the date the page was last modified, etc.

  7. Specify the borders and background colors for HTML tables.

  8. Place the table of contents in an HTML frame so users can easily browse through long publications.

  9. Create "thumbnail" previews of large graphics so your pages will download faster.

For a long document such as a manual, the steps above would take hours--or perhaps days--of tedious and error-prone HTML editing and formatting. And there are some elements of complex printed documentation which it would probably be impractical to translate to HTML manually. For example, what about the index? What about converting cross references to hyperlinks or preserving footnotes?

Even if you invest the time and effort to translate existing documentation manually, what happens when the source documents change? Keeping the online version of the documentation up-to-date quickly becomes an insurmountable task.

The WordToWeb Solution

WordToWeb is picks up where "Save As HTML" leaves off--completely automating the entire publishing process.

For example, WordToWeb will automatically break a long document into separate pages based on the headings in the document. It will link the pages together with graphical or text-based navigation links so the user can page through the text. It will also create an online table of contents and will convert a Word index into an online equivalent.

An with WordToWeb, once you have converted your documents to HTML, you can reconvert at any time with a single click of the mouse--making it easy to keep paper and online documentation synchronized.

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Sample Publications Created with WordToWeb

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